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  • Writer's pictureFatima Zaidi

EdTech for Behavior Change Across a System: Digital Surveys

Updated: Jan 3

Water with an icon of a survey and the words "digital surveys" "edtech for behavior change across a system" and the Motivation Works Lotus Logo

In the dynamic landscape of education, effective communication and collaboration are crucial for addressing the diverse needs of students. Managing a caseload or monitoring student behavior and learning needs across multiple sites brings the challenge of staying organized and informed. In this blog post, we'll explore how professionals overseeing school behavior programs can maximize the potential of EdTech such as surveys to streamline communication, gain valuable insights, and elevate the implementation of behavior intervention plans across the entire district.

1. Surveying Current Needs and Concerns:

When school districts seek support, I've discovered that there are a few different survey applications that have great data analysis features for free. Crafting digital surveys proves to be an invaluable strategy for assessing the current needs and concerns of school teams. Additionally, I've created digital surveys for Behavior Intervention Plans (BIPs), indirect assessments related to functional behavior assessments (FBAs), and IEP team check-ins. These surveys, tailored to the specific nuances of each district, school, team, or student offer a comprehensive understanding of the unique challenges and strengths within the district.


  • Keep surveys concise and focused to encourage participation.

  • Utilize a combination of multiple-choice and open-ended questions for a comprehensive understanding.

  • Sending surveys to each staff individually can be a great way to ensure follow-through.

  • Create a menu of behaviors and interventions to support staff in creating behavior intervention plans.

  • Transfer standard indirect assessments within an FBA into your site's favorite survey app making it easy to send out.

2. BIP Fidelity Quizzes*:

Have you created a BIP and are not sure anyone remembers it? It's important that teams review behavior intervention plans and scheduling time to meet with teams to review is a great way to start. However, sometimes midyear, teams forget specific information about intervention plans that bears reminding. Behavior specialists can create fidelity quizzes to help staff maintain their knowledge of a student's BIP. These quizzes are instrumental in gauging the understanding and adherence of school staff, allowing for targeted support and continuous improvement.


  • Incorporate scenarios in quizzes to assess real-world applications.

  • Provide immediate feedback and resources for improvement.

  • Rotate quiz topics to cover various aspects of behavior intervention plans.

*Double-check that your particular survey application maintains privacy in accordance with FERPA/HIPAA.*

3. Workshop and Training Session Feedback:

After conducting workshops or training sessions, I post a QR code at the end of my presentation that attendees scan to access a survey. The insights gathered help me refine my approach, tailor content to audience needs, and continually enhance the quality of professional development offerings.


  • Include open-ended questions about the relevance and applicability of the content in addition to quantitative/Likert-scale questions.

  • Solicit suggestions for future topics or areas that need more in-depth exploration.

4. Add Survey to Email Signature:

Teams can also link digital surveys within their email signature to ask which resources particular resources teams need or enhance collaboration across interdisciplinary teams. Creating a survey of resources needed and then providing said resource in a timely manner can help struggling staff feel supported and give them a simple way to ask for help.


  • Encourage schools to share both challenges and successful interventions to pool resources.

  • Implement a categorization system for organizing shared resources.

  • Link common resources or write out access paths (e.g., go to Cloud platform> Click LMS> Log-in…) within the survey to enhance automation.

5. Gauge Discussion Topics for Team Meetings:

The life hack that is now unconscious standard practice for me is sending out a survey before team meetings. After reading LeBlanc and Nosik (2019), I was inspired to plan my meetings to enhance effect. Now, I send out surveys to my teammates before meetings to plan our discussion. I categorize my questions into sections and list out a menu of topics to choose from.


  • Keep tabs on common topics teams want to discuss and keep adding new topics as you sense trends.

  • This type of survey can be sent out right after the previous meeting to keep the conversation going and feedback fresh.

When supporting large education systems, behavior tools are important to keep in mind. The strategic use of online surveys has become an integral part of my toolkit. These digital tools not only streamline communication but also empower me to gather valuable insights and enhance the implementation of behavior response systems across entire districts. Through consistent engagement and thoughtful application, digital surveys have proven to be a catalyst for positive change within our school communities.

Motivation Works is dedicated to providing support and resources for educational organizations; feel free to reach out if your institution is in need of assistance or guidance.

What is one cool survey you've made?

What app do you use?

Comment Below!

Reference: Leblanc, Linda & Nosik, Melissa. (2019). Planning and Leading Effective Meetings. Behavior Analysis in Practice. 12. 10.1007/s40617-019-00330-z.


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